Request for Bids

The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

  • Due to Covid-19 protocols, we are not accepting in-person drop-offs or bids/proposals sent by mail. Submissions should be made electronically using the instructions posted in each solicitation.
  • To apply to our bidder's list please visit the Vendor Portal
  • Bids are listed below from most recent to oldest.

B5683: Requirements Contract for Window Air Conditioners

  • Bid Due Date and Time : Aug 2, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: Aug 3, 2022 at 11:00 A.M.
  • VIRTUAL Pre-Bid Conference: Jul 13, 2022 at 1:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The purpose of this bid is to contract with Suppliers who can meet the specified product needs, deliver and install window air conditioners. This bid consists of eight aggregate classes containing four (4) different air conditioner size models as well as seventeen (17) additional labor/installation components. Vendor will be required to bid two (2) brands/models of air conditioners and service all schools and offices in the respective Borough and Geographic Districts awarded.

Login to the Vendor Portal to download BID B5683.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to vwills@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail no later than July 14, 2022.

Z5704: Presort Mailing Services

  • Bid Due Date and Time : Jul 12, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: Jul 13, 2022 at 11:00 A.M.

This is a requirements contract and is intended to cover, during the period of the contract, the requirements for Presort Mail Services. This bid consists of one (1) aggregate class consisting three (3) items and will be utilized by the Administrative Central Mailroom under the jurisdiction of the Board of Education of the City of New York.

There will be not pre-bid conference. Questions can be submitted to vwills@schools.nyc.gov on or before July 1 , 2022. The official Question and Answer document will be released on or about July 6, 2022.

Login to the Vendor Portal to download BID Z5704.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to vwills@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5692: Grand and Upright Pianos and Accessories

  • Bid Due Date and Time : Jul 13, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: Jul 14, 2022 at 11:00 A.M.

This is a requirements contract for furnishing and delivering Grand and Upright Pianos and Accessories, to over 1,800 schools and offices under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education”, “NYCDOE”, “NYCBOE”,“DOE”, “BOE” or the “Board”).

Login to the Vendor Portal to download BID B5692.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to SLadolc@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5598: Requirements Contract for Uniforms for Office of Food and Nutrition Services Staff including embroidery and logo

  • Bid Due Date and Time : **New** Jul 14, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: **New** Jul 15, 2022 at 11:00 A.M.
  • VIRTUAL Pre-Bid Conference: **New** Apr 28, 2022 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

This is a requirements contract and it is for the furnishing and delivery of uniforms for OFNS cafeteria staff, regional chefs, pest management employees, and warehouse workers. Items include but are not limited to button down short sleeve shirts, pants, skirts, waist and bib aprons, lab coats, chef jackets, freezer jacket, hats, etc. Specific logos or embroidery will be required on various items.

Login to the Vendor Portal to download BID B5598.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RGreene@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4500: Requirements Contract for Asbestos Abatement

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 23, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide asbestos abatement services in schools and administrative buildings.

Login to the Vendor Portal to download BID B4500.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3482: Requirements Contract for Supply and Delivery of Custodial Janitorial and Sanitation Supplies

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice

The Contractor shall furnish and provide on-site inside delivery of custodial janitorial and sanitation supplies to approximately to all DOE facilities.

Login to the Vendor Portal to download BID B3482.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Minor Procedure Violations (MPV)

B2358: Determination to Ratify Minor Procedure Violations – Prior to Registration of Contract; Extension Agreement with LearningTimes LLC 

On December 1, 2021, pursuant to Section 1-03(g)(1)(ii) of the New York City Department of Education (“DOE”) Procurement Policy and Procedures (“PPP”), the Director and City Chief Procurement Officer of the Mayor’s Office of Contract Services (“Director and City Chief”) ratified a minor procedures violation request made on December 1, 2021 by the DOE in connection to the extension agreement with LearningTimes LLC for the provision of webcast services, used for classroom and professional instruction, meetings, conferences, and other activities that may involve internal DOE personnel, the public, or both. The DOE and the Director and City Chief determined that the minor violation, which occurred with regard to an error made in complying with Section 4-07(d)(1) of the PPP, resulted in no adverse impact, the ratification of the agreement is in the best interest of the DOE and will not violate any law applicable to the procurement process.

Vendor: LearningTimes LLC 

Anticipated Contract Value: $1,460,983.51

Duration of the Contract: 12/1/21 – 5/31/23

Contact

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