Occupational Safety and Health

On this page...
  1. The Office of Occupational Safety and Health
  2. SH 900 Injury and Illness Reporting
  3. Bloodborne Pathogens Program (BBP)
  4. Hazard Communication and Right-to-Know Program 

The Office of Occupational Safety and Health

In order to ensure that employees of the New York City DOE work in a safe and healthy environment, the Office provides the following services:

  • Education and training of department heads, managers, and employees about the provisions of Occupational Safety and Health regulations.
  • Assistance to departments and facilities in complying with federal, state, and city safety and health regulations.
  • Provision of technical expertise on the assessment of health and safety hazards in the workplace.
  • Initiation and implementation of training programs as required by specific safety and health regulations promulgated by the New York State Department of Labor Public Employee Safety and Health (PESH).

State law requires the New York City Department of Education to provide health and safety information and training to its employees on the topics below.

SH 900 Injury and Illness Reporting

The SH900 Injury and Illness reporting is different and separate from the Online Occurrence Reporting System (OORS), the Line of Duty Injuries (LODI), and Workers Compensation (WC) systems.

Announcement

The Office of Occupational Safety & Health (OOSH) moved to a new online SH900 Injury and Illness reporting portal. Beginning with the 2024 Calendar Year, all reporting will be online at https://nycenet.edu/bbp which replaces the paper-based version.

Updated NYSDOL/PESH regulations (12NYCRR 801)

The updated NYSDOL/PESH regulations (12NYCRR 801) went into effect on 7/31/2024 regarding employer recordkeeping and reporting requirements. Under the new requirements, employers must report any of the following:

Within eight hours

  • The death of any employee as a result of a work-related incident
  • The death of any employee in the work environment, regardless of the cause
  • The in-patient hospitalization of two (2) or more employees as a result of a work-related incident

Within 24 hours of any of the following resulting from a work-related incident

  • The in-patient hospitalization of an employee
  • An employee’s amputation
  • An employee’s loss of an eye

Reporting must be done using one of the following methods

Regardless of the method used, the following information must be provided

  • Establishment name;
  • Location of work-related incident;
  • Time of the work-related incident;
  • Type of reportable event (i.e., fatality, in-patient hospitalization, amputation, or loss of an eye);
  • Number of employees who suffered the fatality, in-patient hospitalization, amputation, or loss of an eye;
  • Names of the employees who suffered the fatality, in-patient hospitalization, amputation, or loss of an eye;
  • Employer’s contact person and their phone number; and
  • Brief description of the work-related incident.
  • Regulation 12NYCRR Part 801 requires that each DOE site maintains and posts a record of work-related injuries and illnesses (SH900 report) for the previous calendar year.
  • An agency master report is submitted annually to the Public Employee Safety and Health Bureau (PESH) at the New York State Department of Labor.
  • PESH inspectors may request these reports for the last 3 years and non-compliant sites may incur monetary penalties.

All reports will be maintained and available online for 5 years.

Part 1: SH 900.2 Injury and Illness Incident Report

  1. Captures the details of the employee’s incident.
  2. It is completed online by the employee or administrator within 7 days after the incident.

Part 2: SH 900 Annual Case Log

  1. Is an ongoing yearly log of all work-related cases occurring between January 1 and December 31
  2. It is automatically populated with information from the approved SH900.2 form.
  3. The system will use the entered data to auto-complete the Annual Summary Report.

Part 3: SH 900.1 Annual Summary Report

  1. Summarizes the approved incidences for the calendar year.
  2. They are automatically populated with approved incidence data except for Employment Data in Box 2. Administrators populate employment data and then the principal certifies.
  3. Print and post the SH900.1 form on the Health & Safety bulletin board from February 1 – April 30 of the following year. 
  4. If there are no cases to report at the end of the calendar year, add the Employment Data to Box 2 of the SH900.1 form and have the principal certify the SH900.1 form. The forms will populate with zeros.

The filing deadline for 2024 reporting is February 1, 2025.

Report Injuries and illnesses that:

  • Are sustained by employees only.
  • Are work-related, which means injuries/illnesses resulting from events or exposures:
    • occurring in the work environment.
    • that caused or contributed to the resulting condition; or that significantly aggravated a pre-existing injury or illness.
  • Meets one of the following General Recording Criteria:
      • Lost workdays.
      • Job transfer or restriction of duty.
      • Medical treatment that exceeds first aid.
      • Loss of consciousness.
      • Death.
      • Diagnosis by a licensed health care professional.

Please use the following support documents for more details and guidance needed to complete the SH900 Annual Reporting process:

  1. SH900 Employee Guide
  2. SH900 Administrator Guide
  3. SH 900 FAQ’s
  4. SH 900 2023 Form
  5. SH 900.1 2023 Form
  6. SH 900.2 2023 Form
  7. SH 900 2022 Form
  8. SH 900.1 2022 Form
  9. SH 900.2 2022 Form
  10. SH 900 2021 Form
  11. SH 900.1 2021 Form
  12. SH 900.2 2021 Form
  13. SH 900 2020 Form
  14. SH 900.1 2020 Form
  15. SH 900.2 2020 Form

Email questions to SH900Forms@schools.nyc.gov

Bloodborne Pathogens Program (BBP)

  1. Bloodborne Pathogen Program Compliance Tool (BBPCT)
  2. Hepatitis B Vaccination Reimbursement Form
  3. Bloodborne Pathogen Compliance Tool User Manual
  4. Bloodborne Pathogens: Guidance for Principals & SESAs
  5. Bloodborne Pathogens: SESA FAQs
  6. Bloodborne Pathogens: Staff FAQs
  7. Bloodborne Pathogens Facts for At-Risk Employees
  8. Bloodborne Pathogens Guidance for OFNS Supervisors
  9. Bloodborne Pathogens: OFNS FAQs
  10. Guidance after Exposure to Blood and Other Body Fluids (OPIM)
  11. BBP Exposure Incident Package 
  12. Hepatitis B Vaccine Fact Sheet
  13. The Bloodborne Pathogens Standard
  14. Hepatitis B General Fact Sheet
  15. HIV 101 Consumer Information
  16. HIV Prevention Methods
  17. HIV Testing 101 Information
  18. Living with HIV
  19. HIV PEP 101
  20. Universal Precautions Poster
  21. Protect Yourself Poster
  22. Smart Work Practices
  23. Handling Medical Waste

When do I have to complete a SH 900.2 form for bloodborne pathogens?

You must complete a SH 900.2 form on the OOSH web portal when there are:

  • Cuts from sharp objects that are contaminated with another person’s blood or other potentially infectious material (OPIM) (includes human bodily fluids, tissues and organs);
  • Splashes or other exposures to blood or OPIM if it results in diagnosis of a bloodborne disease or meets the General Recording Criteria;
  • Person(s) with a known case of active tuberculosis at work, and an employee is exposed to, and subsequently develops, a TB infection.

Hazard Communication and Right-to-Know Program