Occupational Safety and Health

The Office of Occupational Safety and Health

In order to ensure that employees of the New York City DOE work in a safe and healthy environment, the Office provides the following services:

• Education and training of department heads, managers, and employees about the provisions of Occupational Safety and Health regulations.
• Assistance to departments and facilities in complying with federal, state, and city safety and health regulations.
• Provision of technical expertise on the assessment of health and safety hazards in the workplace.
• Initiation and implementation of training programs as required by specific safety and health regulations promulgated by the New York State Department of Labor Public Employee Safety and Health (PESH).

State law requires the New York City Department of Education to provide health and safety information and training to its employees on the topics below.

SH 900 Injury and Illness Reporting

The SH900 Injury and Illness reporting is different and separate from the Online Occurrence Reporting System (OORS), the Line of Duty Injuries (LODI), and Workers Compensation (WC) systems.

Announcement

The Office of Occupational Safety & Health (OOSH) moved to a new online SH900 Injury and Illness reporting portal. Beginning with the 2024 Calendar Year, all reporting will be online at https://nycenet.edu/bbp which replaces the paper-based version.

Updated NYSDOL/PESH regulations (12NYCRR 801)

The updated NYSDOL/PESH regulations (12NYCRR 801) went into effect on 7/31/2024 regarding employer recordkeeping and reporting requirements. Under the new requirements, employers must report any of the following:

Within eight hours

• The death of any employee as a result of a work-related incident
• The death of any employee in the work environment, regardless of the cause
• The in-patient hospitalization of two (2) or more employees as a result of a work-related incident

Within 24 hours of any of the following resulting from a work-related incident

• The in-patient hospitalization of an employee
• An employee’s amputation
• An employee’s loss of an eye

Reporting must be done using one of the following methods

• By calling 1-844-SAFE-NYS (1-844-723-3697)
• In person to the Public Employee Safety and Health (PESH) Office that is nearest to the site of the incident. A PESH Office directory can be found here: PESH Office directory.
• By email to ask.shnypesh@labor.ny.gov.
• Additionally, please notify OOSH by email at SH900Forms@school.nyc.gov

Regardless of the method used, the following information must be provided

• Establishment name;
• Location of work-related incident;
• Time of the work-related incident;
• Type of reportable event (i.e., fatality, in-patient hospitalization, amputation, or loss of an eye);
• Number of employees who suffered the fatality, in-patient hospitalization, amputation, or loss of an eye;
• Names of the employees who suffered the fatality, in-patient hospitalization, amputation, or loss of an eye;
• Employer’s contact person and their phone number; and
• Brief description of the work-related incident.

Bloodborne Pathogens Program (BBP)

1. Bloodborne Pathogen Program Compliance Tool (BBPCT)
2. Hepatitis B Vaccination Reimbursement Form
3. Bloodborne Pathogen Compliance Tool User Manual
4. Bloodborne Pathogens: Guidance for Principals & SESAs
5. Bloodborne Pathogens: SESA FAQs
6. Bloodborne Pathogens: Staff FAQs
7. Bloodborne Pathogens Facts for At-Risk Employees
8. Bloodborne Pathogens Guidance for OFNS Supervisors
9. Bloodborne Pathogens: OFNS FAQs
10. Guidance after Exposure to Blood and Other Body Fluids (OPIM)
11. BBP Exposure Incident Package 
12. Hepatitis B Vaccine Fact Sheet
13. The Bloodborne Pathogens Standard
14. Hepatitis B General Fact Sheet
15. HIV 101 Consumer Information
16. HIV Prevention Methods
17. HIV Testing 101 Information
18. Living with HIV
19. HIV PEP 101
20. Universal Precautions Poster
21. Protect Yourself Poster
22. Smart Work Practices
23. Handling Medical Waste

When do I have to complete a SH 900.2 form for bloodborne pathogens?

You must complete a SH 900.2 form on the OOSH web portal when there are:

• Cuts from sharp objects that are contaminated with another person’s blood or other potentially infectious material (OPIM) (includes human bodily fluids, tissues and organs);
• Splashes or other exposures to blood or OPIM if it results in diagnosis of a bloodborne disease or meets the General Recording Criteria;
• Person(s) with a known case of active tuberculosis at work, and an employee is exposed to, and subsequently develops, a TB infection.

Hazard Communication and Right-to-Know Program 

• Chemical Inventory Form
• NYS DOL Job Safety and Health Protection PESH P208 Poster
• NYS DOH RTK Poster