Submit Student Opportunities to the DOE Website

How to Submit Student Opportunities to the NYC DOE Website


Post information about student programs, events, internships, scholarships, and much more. Webpages are organized by grade level—all schools elementary schools, middle schools and/or high schools—and are available to the public. New opportunities are posted every Tuesday by close of business. Additionally, newly submitted opportunities will also appear as a link in the Student Opportunities section of Principals’ Weekly.


Submission Process

Submit announcements to StudentOpportunities@schools.nyc.gov, and copy your NYC DOE contact, by 5:00pm on Thursday no less than four weeks in advance of your event date or registration/submission/application deadline (whichever comes first). Announcements will be posted on the Student Opportunities webpage and in Principals’ Weekly Newsletter on Tuesday four weeks in advance of your event date or deadline (except when there is an alternate holiday schedule). Ongoing announcements will be posted once per semester and no more than twice per year. Announcements must include the full details in the format below. Should the announcement be missing any information required for submission or not formatted as specified below, the posting process will be delayed. If you fail to submit your opportunity four weeks in advance of your deadline or event date, posting cannot be guaranteed.


Submission Format

Visit the Student Opportunities webpage to see the exact format used for announcements. To communicate the full details of your upcoming opportunity to students, e-mail your announcement in the following format:

School Type (All, Elementary, Middle, and/or High):  
Title (insert the title of your opportunity)
Deadline: (insert date, e.g. April 27, 2018)
Event: (insert date(s), e.g. April 29-30, 2018, if you do not have an event date, write: Ongoing). Do not include any other deadlines except for dates in this section.
Contact: (insert name and phone number and/or e-mail of the main point of contact; e.g., Jane Doe jdoe@schools.nyc.gov/212-555-5555)
Announcement Summary: (provide a brief paragraph of approximately 75 to 150 words)


Example:

All Schools: Attend the Free Student Open House at the Greatest Museum of Art
Registration Deadline: April 29, 20XX
Event: April 30, 20XX
Contact: Jane Doe - include email and telephone number
Come to the Greatest Museum of Art and learn about our upcoming exhibition, “Greatest Art in the History of NYC.” Hear a curator talk, do an art activity related to the theme, enjoy a snack inspired by the exhibition, and take a tour of the galleries. Learn about free after-school, weekend, school break, and summer programs for students in grades K-12. The event will be held from 4-6pm at 555 West 55 Street, New York, NY 10019. Learn more and register at (include website link)


Guidelines

For your announcement to be considered, all announcements must:
  • be brief and concise, approximately 75 to 150 words;
  • include the name and contact information of the primary contact person who can answer students’ questions;
  • provide basic facts and a website address where students can find more information. Write out all URL or website addresses that you wish to have hyperlinked;
  • have the last sentence of the announcement provide the logistical details, including the location address, time of event, registration/application/RSVP instructions, and costs/fees (if any). If your opportunity requires payment, your announcement must include the monetary costs.

Duration of Announcement on the Webpages and Principals’ Weekly Republishing Policy

Once approved and posted, the announcement will remain posted in accordance with the following three guidelines.
  • If an announcement has a deadline or event date, it will remain posted until the first date (usually the deadline date) expires.
  • If it does not have an expiration date, the announcement will remain posted for four consecutive weeks.
  • Announcements will only be reposted and republished in Principals’ Weekly if notable details associated with the announcement have changed since it was posted initially; e.g., dates, deadlines, contact information, etc. Notifications of these significant changes must be sent to StudentOpportunities@schools.nyc.gov by 5pm on the Thursday prior to the upcoming Tuesday posting/publication date.

Questions

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