School personnel and administration can use this page to access applications, forms, Office of Food & Nutrition Services (OFNS) programs and operations information. If you have any questions or concerns you can always speak to your school’s Food Service Manager, the School Food Service District Supervisor/Regional Director, or e-mail us at Sfwebsitesuggestions@schools.nyc.gov.
Free Meals and Title 1 Funding
Breakfast, lunch, and afterschool meals are free for all New York City public school students. Although students no longer need to apply to receive free meals, we do encourage families to complete the online Family Income Inquiry form so that your school(s) can receive funding for the program.
The first and most important step a school can take to maximize their Title 1 funding is to collect the Family Income Inquiry Forms as close to the beginning of the school year as possible. Online forms are processed within 24 hours of submission by the parent, and the school never has to handle a paper form. You can use these best practices to encourage households to submit their form online.
A printable version of the Family Income Inquiry Form is also available to for families to fill out and submit to your school. For help on what to do with submitted family income inquiry forms you can read our scanning instructions or instructions on printing a batch cover sheet and shipping labels. For any other questions please contact our help desk Monday through Friday from 8AM to 4PM at 877-363-6325.
Our goal is to provide students with healthy and nutritious meals every day over a wide array of services that your school can request.
Summer Meals Service
Our offer of free breakfast and lunch extends beyond the regular instructional school year. If you would like your school to offer summer meals you can apply online or call our Accounts Receivables department at 718-707-4382 or 718-707-4383.
Snack, Supper, and Saturday Service
If your school is interested in offering snack service, supper service after school, or Saturday service, login to your Online Application System account and submit an application.
If your school is interested in offering Holiday Service, please review the Holiday Meal Request Schedule or contact the Special Programs Unit at: 718-707-4320 or email SF-SpecialPrograms@schools.nyc.gov
Snack and Beverage Vending Service
Schools that participate in the Snack and Beverage Vending program will earn monthly commissions based on gross sales while all aspects of the program will be managed by the vendors. The Snack and Beverage Vending program is exclusively serviced and provided by Answer Vending for snack machines or snack products and CC Vending for beverage machines or beverage products.
Food and Snack Guidelines
Only approved products that meet the Department of Education’s Nutritional Guidelines will be sold to students through these vending machines:
- All products must be in single serve packages.
- Products may not contain any artificial and non-nutritive sweeteners.
- Products to contain no more than 200 calories per serving.
- Products to contain no more than 200 mg. of sodium.
- Products to contain less than 10 percent of total calories from saturated fat.
- Products to contain no more than 35 percent of total calories from fat (nuts, and nut butters are exempt).
- Combination products of dried fruit and nuts are exempt from the total fat standards. Product to contain less than 0.5 grams of trans fat per serving.
- Products to contain no more than 35 percent of total calories from added sugars (fruit products with no added sugars are exempt).
- Grain-based products must contain at least 2 grams of fiber per serving.
- All fresh fruit and vegetables are acceptable.
- In addition, yogurt must contain less than 15 grams sugar per 4 oz. and cannot contain artificial flavors or colors
How to Order a Vending Machine and Snacks and Beverages
- For snack machines or snack products, contact Answer Vending at 800-310-9334.
- For beverage machine or beverage products, contact CC Vending at 877-350-3950.
School Store Food/Beverage Guidelines
Only approved snack and beverage products can be sold. Approved beverages can be sold throughout the school day. Approved snacks can be sold throughout the school day, except during breakfast and lunch meal periods.
Fundraising Food/Beverage Guidelines
While fundraising sales can occur all day in a school only approved snack and beverage products can be sold. All sales must be conducted outside of the cafeteria. Read Chancellors Regulations A-812 Competitive Foods for complete details on fundraising sales involving non-approved food items.
If you have any questions about the program, please e-mail email@example.com.
School Meals Finance Department
The National School Lunch Program Regulations (NSLP) requires participating school districts to report and maintain records of all meal program revenues. All schools are requested to comply with this requirement by reporting and submitting weekly money collected. We adhere to Federal and State law and file claims for reimbursement under the National School Lunch Act.
The Principal Submission Schedule for Report of Meals Served (SF 1’s) and Report of Cash Collected (SF2’s) explains when the report of meals served and cash collected is due to our offices. Our SF2 Cash Receipt Worksheet Instructions and Sample Form provides information on the weekly reporting of cafeteria cash receipts. Here is the 2019-2020 School Year SF 3 Submission Schedule for After School Programs.
If you require School Meals Finance assistance, please contact our Accounts Receivable department at 718-707-4383 or 718-707-4382.
For all other links and resources relating to the School Meals Finance Department refer to the resource and link section below.
Breakfast in the Classroom
Breakfast in the Classroom (BIC) is an initiative to ensure that a free and complete breakfast is available to all New York City elementary students. By serving breakfast in the classroom, all students are provided a nutritious and healthy breakfast needed to think clearly, concentrate on learning, and perform better in class. The allotted time will also be used to take attendance or give announcements so no class time is lost. Read our Administration Tool Kit and Teaching and Learning Activity guide for more information.
School Meals Accountability
Meal Accountability is defined as those methods and procedures used to provide an accurate, documented daily point-of-service count of the number of meals served to children according to each child’s eligibility category regardless of where meals are being consumed (cafeteria, classrooms, etc.) while also ensuring that meals served contain the required food components to comprise a reimbursable meal. You may also review the ATS Wiki (requires login) to learn more.
We provide School Principals & Non-Profit Organizations the opportunity to rent out our kitchen(s) for conducting Cooking Classes, Fundraisers or Community events.
"Use of Kitchen" includes 1 staff member. Our current price is $28.05 per hour with a 4-hours minimum rental time. Please check with your Food Service Manager for kitchen availability. Service times requested cannot interfere with Student services Breakfast, Lunch, Snack or Supper programs. To place a request the Principal or organization must have an account with OFNS. For ongoing program that require less than 4 hours a day kitchen rental we will work with your organization and try to accommodate. All requests must be placed at least 8 days prior to event date.
There are two methods of Payment “My School Budget” or “Organizational Check “. All schools will use their budget codes to process request or (SIIPS). Outside Non-Profit organizations will submit a check with a copy of the invoice. Invoices are automatically generated 3-5 days after event date.
Principal/Teacher in Charge /Director or Chef operating the afterschool program are responsible for students while working in the kitchen.
All requests must be placed at least 8 days prior to event date.
If you already have an account login to place your request.
- Principal single sign on (requires log-in)
Breakfast in the Classroom (BIC)
Family Income Inquiry Form Assistance
School Meals Accountability
- Access WebSMARTT System (log-in required)
- Accountability Tally Worksheet Daily
- Accountability Tally Worksheet Weekly
- Average Daily Attendance (ADA) Worksheet
- Cashier Emergency List
- New York City Training Heartland School Solutions
- Non-Public Schools Information System (NPSIS) SchoolFood Instruction
- Point of Sale Parent Letter
- Point of Sale Parent Letter USM (Universal School Meals)
- Point of Sale Principal Checklist
- Point of Sale Principal Presentation
- SF1 — Instructions Claims Report of Meals Served (Breakfast, Lunch, Snack and Saturday Programs)
- SF1 Sample Form
- SFSM Reference Guide
School Meals Finance
- Bank Reconciliation Form
- Cash Handling Manual
- Cash Handling Control Questionnaire
- Cash vs. Meals Report Guide Sheet
- Cash Handling of Cafeteria Funds Instructions
- Daily Proof of Cash Form