Nonpublic Schools

The Office of Nonpublic Schools (ONPS) actively collaborates with Nonpublic schools (NPS) to facilitate the efficient delivery of goods and services. Our coordination encompasses Title Services, NYSTL (Textbooks, library books, software, hardware) and the Smart Schools Bond Act (SSBA). We extend comprehensive support and instructional services to eligible students, their parents, NPS teachers, and NPS principals.

What do we do?

The NYCDOE Office of Nonpublic & Charter Schools (ONPCS) partners with Nonpublic schools (NPS) to deliver goods and services for schools.
We coordinate service delivery for Title Services, NYSTL (Textbooks), NYSLIB (Library Books), NYSSL (Software) and NYSCH (Hardware), Smart Schools Bond Act (SSBA).
We provide support and instructional services to eligible students, their parents, NPS teachers, and NPS principals.
An annual calendar of important dates for Principals will be provided by ONPS office at start of the year.

Title Funding Streams

Every Student Succeeds Act (ESSA) - Every Student Succeeds Act (ESSA) | New York State Education Department (nysed.gov)

Title I : Title I, Part A: Allowable and Unallowable Expenditures | New York State Education Department (nysed.gov)

Title II -Part A provides funds to all NYS local education agencies (LEAs) for the following purposes: (In NYC, the LEA is the NYCDOE and the ONPCS manages those funds.) Title II, Part A - Supporting Effective Instruction | New York State Education Department (nysed.gov)

Title III : provides instruction for student of English as a New Language (ENL) and supports for teachers of those students. Title III Allowable/Unallowable Expenses (nysed.gov)

Title IV : provides all students with access to well-rounded educational opportunities, support safe and healthy students and effective use of technology. Title IV, Part A - Student Support and Academic Enrichment grant program | New York State Education Department (nysed.gov)

The Smart Schools Bond Act: Smart Schools Bond Act | New York State Education Department (nysed.gov)

Professional Learning Portal

NYCDOE Professional Learning Module (taaris.com)

FAMIS

FAMIS-Related Resources

The Financial Accounting Management Information System (FAMIS) Portalis the DOE’s web-based purchasing application that allows users to make purchases from DOE-contracted vendors. Nonpublic schools use FAMIS to place orders for textbooks, library books, and computer hardware and software with funds received from the New York State Loan Program.

SHOPDOE

ShopDOE Security Procedures

ShopDOE is a purchasing planning portal that allows users (including nonpublic schools) to browse a catalog of products and services offered by DOE contracted vendors. The portal, which has the same state-of-the-art search capabilities found on many online retail sites, now allows nonpublic school staff the ability to proceed directly to checkout and thereby place their orders directly through FAMIS. (When ordering computer hardware desktops, laptops/notebooks or printers you will continue to order directly through the FAMIS Portal using the hardware e-catalog.)

NYSTL

New York State Loan Programs

New York State Loan Program Allocations, Reminders, Contact Information, and Resources

New York State Loan Program Guidelines

New York State education law requires public school districts, including the New York City Department of Education (DOE), to purchase and loan certain instructional materials to all children in grades kindergarten through twelve whom legally reside in and/or attend a school located within their school district. This includes K-12 students attending non-public schools as well. The purchase and loan of instructional materials is managed through four New York State Education Department (SED) loan programs

Food Service for Nonpublic Schools

The Office of Food and Nutrition Services (OFNS) provides food service for new Office of Nonpublic & Charter Schools. To inquire about having service at your location visit our webpage to learn more.

You may also email us at Special Programs department at SF-SpecialPrograms@schools.nyc.gov for additional assistance.

Invoicing Requirements

Invoices must be aligned with the FAMIS purchase order and consist of the following:

• Vendor’s name, address, phone number and or email address

• Invoice date

• Unique invoice number

• Purchase order number

• Date of service(s)

• Itemized list of goods or services with the unit price per item or service fee

• Credit(s) where applicable

• Total amount due

• Payment remittance address

***Important Note: Invoicing should occur only after goods or services have been rendered.

Required (POD) Proof of Delivery for:

Commodities – Signed and dated packing slip with the title of signor, or Carrier (FedEx, UPS) tracking document with the full address of delivery.

Digital Licenses/Subscriptions – User Log, email attestation from the school’s Principal/Leader or a

Standing Committee Representative.

Professional Services/Coaching – Approved Agenda(s) in the Learning Portal, coaching log signed by coach and Principal/School Leader.

Professional Learning/Workshops, Institutes – Approved Agenda(s) in the Learning Portal, sign-in/attendance sheet with signature of the school’s Principal/Leader in the Learning Portal, Participant Feedback forms in the Learning Portal.

• Link to ONPS Professional Learning Portal login page and guidance documents:

https://agenda.taaris.com

• Utilize the following templates within the Learning Portal to ensure all supporting documents

are aligned. They include:

o Sign-In Sheet

o Participation log/feedback form

o Coaching log

Important Note: If you are unable to obtain required signatures from the school’s Principal/Leader,

please submit an email attestation confirming receipt of good/services from the school’s

Principal/Leader or Standing Committee Representative confirming receipt. The email attestation should

be sent from the school’s mailbox, and should include the purchase order number, invoice number, a

brief description of the item received, and the date of receipt.

Until further notice, all invoices with required supporting documents billing for goods/services to D64 Non-Public Schools are to be emailed to onpsaccountspayable@schools.nyc.gov as the POLARIS system is not yet in use by ONPCS

Inboxes

Topic	Shared Mailbox	Purpose:
NYSTL	NPS@schools.nyc.gov	Dedicated NYSTL email address for all NYSTL inquiries (except enrollment issues and NYSTL payments/invoices).
NYSTL	npsstatesupportgroup@schools.nyc.gov	NYSTL payment and invoice issues
NYSTL	Clientservices@schools.nyc.gov	For updating FAMIS credentials, FAMIS password resets, locked accounts, SHOP DOE account access, and for issues navigating FAMIS
NYSTL	ONPSNYSTLLREC@schools.nyc.gov	For submission of the DOE Loan Request Enrollment Certificate (LREC) form and Enrollment Issues:
ONPS Administration	ONPSinfo@schools.nyc.gov	General office mailbox and communication to & from schools.
SSBA Loan (Smart Schools Bond Act)	SSBALoan@schools.nyc.gov	Mailbox for screening and responding to schools that have given user agreements along with any follow up regarding SSBA funding.
Data	ONPSData@schools.nyc.gov	Inbox to support school users in navigating ONPS systems. Helpdesk for TAARIS and NPSIS, and providing user access to Professional Work plan Portal
Budget/Procurement	ONPSAccountsPayable@schools.nyc.gov	Inbox to submit invoices and supporting documents and check on payment status.
Budget/Procurement	ONPSProcurement@schools.nyc.gov	Distribution list for general procurement inquiries that is received by all members of the procurement team.
Inventory	NPSInventory@schools.nyc.gov	Submit all your inventory related questions. How to complete my school's inventory requirements. What needs to be stamped and labeled.