When and how do providers submit reports?
As per the 2015-2020 Non-Exclusive Requirements Agreement for the Provision of Services for Preschool Students with Disabilities, by February 1, 2020, T5 progress reports must be submitted by 4410 providers. T5 progress reports should be provided (mailed (USPS, UPS, FedEx, etc.) or hand delivered) to the Special Education, Evaluation, Placement and Program Officer (SEEPPO) who works at the CSE office that covers a child’s home district. An updated list with SEEPPO contact information can be found at the end of this document.
Are there templates providers can use?
No. The DOE does not provide 4410 providers with T5 progress report templates. As per the 2015-2020 Non-Exclusive Requirements Agreement for the Provision of Services for Preschool Students with Disabilities, progress reports must contain, at a minimum:
- A review of the educational/related service(s) IEP goals and objectives and the student’s current levels of performance in achieving the goals;
- A review of the educational/related service(s) to which the report pertains, including a description of the student’s response to the service and/or current levels of performance;
- The extent to which progress is sufficient to enable the child to achieve the annual goals and the extent to which that progress is sufficient to enable the student to achieve the goals by the end of the IEP period; and
- Suggested modifications to the duration and frequency of educational/related service(s), if any, and recommended changes to goals and objectives, if any.
- Any other information as directed by the Board pursuant to changes in law or regulation.
T5 progress reports provide DOE IEP teams with critical information about a child’s development, needs, and preschool special education services. The information supports IEP teams in determining the most appropriate school-age special education services to support a child as he/she enters kindergarten. Areas to consider for T5 progress reports include academic achievement and learning characteristics, social development, physical development, approaches to thinking and learning, communication and language, and activities of daily living (ADL) skills.
How are SEIT and related services coordinated?
With respect to any student who is recommended to receive Special Education Itinerant Teacher (SEIT) services and one or more related service, the SEIT provider is responsible for coordinating the provision of all SEIT and related services. Coordination activities include gathering appropriate progress reports from all related service providers and submitting to the appropriate SEEPPO by the required deadline.
How can providers support DOE teams?
4410 staff members, including administration, teachers, and related service providers, possess an abundance of knowledge and information about the development and progress of their preschool students participating in the T5 process. As a result, they can support IEP teams in developing appropriate kindergarten IEPs and ensuring the successful transition of children.
The DOE understands that 4410 providers have varying levels of resources, including staff members, time, and technology, and this may affect the ability to support IEP team requests. 4410 providers are asked to evaluate and determine their capacity and share any concerns for supporting IEP team requests that are outside of the requirements outlined in the 2015-2020 Non-Exclusive Requirements Agreement for the Provision of Services for Preschool Students with Disabilities by emailing Turning5@schools.nyc.gov.
What are other important dates to know?
- Mid December 2019 /Early January 2020: Majority of T5 cases assigned and T5 case reassignment process underway
- Week of February 24th, 2020: Earliest start date for T5 IEP meetings
Can providers submit reports before the deadline?
Yes. The window to submit progress reports is Thursday, January 2, 2020 to Saturday, February 1, 2020.
The DOE understands that 4410 providers have large caseloads to manage, however, please consider that T5 progress reports should be as current as possible in order to ensure that IEP teams have present and accurate information about a child.
What should providers do if a DOE IEP team requests progress reports?
The DOE developed an internal protocol that involves Supervisors of Psychologists emailing an internal DOE inbox to inquire about missing progress reports in SESIS. The DOE will also communicate to T5 teams that they must be prepared for any meetings with families, which includes both classroom observations and T5 meetings—they should bring copies of the progress reports and not request them from 4410 programs or providers. The DOE also moved the start of T5 meetings to the end of February, which will allow time for progress reports to be uploaded into SESIS, as well as provide additional time for preparation.
If you (the 4410 provider) are asked to submit progress reports, you can email T5CaseManagement@schools.nyc.gov. The DOE will contact the IEP team to review the progress report process, including deadlines.
Should progress reports be submitted during annual reviews?
Yes. Progress reports need to be submitted for both T5 IEP meetings and preschool annual reviews. In some cases, if appropriate and depending on timing, the same reports can be submitted for both.
In some cases, a preschool annual review will not be necessary for T5 students. If the implementation date on the current preschool IEP covers the remainder of time left in preschool, the preschool annual review does not need to take place.
What happens after progress reports are submitted to SEEPPOs?
When a SEEPPO receives a T5 progress report, he/she upload or faxes the document into SESIS (Special Education Student Information System, or the DOE’s computer system for school-age special education) so that IEP teams can access the information electronically, begin assessment planning, and contact the family with more information and next steps regarding the T5 process for their child.
- Districts: 7, 9, 10
- 1 Fordham Plaza, 7th Floor, Bronx, New NY 10458
- Attention of: Shakira Stewart
- Districts: 8,11,12
- 3450 East Tremont Avenue, 2nd floor, Bronx, NY 10465
- Attention of: William Carr
- Districts: 24, 30
- 28-11 Queens Plaza North, 5th floor, Long Island City, NY 11101
- Attention of: Felicia Polikoff
- District: 27
- 82-01 Rockaway Boulevard, 2nd floor, Ozone Park, NY 11416
- Attention of: Felicia Polikoff
- Districts: 19, 23, 32
- 1665 Saint Marks Avenue, Brooklyn, NY 11233
- Attention of: Marisol Rosario
- For Districts: 20, 21
- 415 89th Street, Brooklyn, NY 11209
- Attention of: Dina Benanti
- District: 31
- 715 Ocean Terrace, Building A, Staten Island, NY 10301
- Attention: Noel Kitchen
- Districts: 13, 14, 15, 16
- 131 Livingston Street, 4th floor, Brooklyn, NY 11201
- Attention of: Alicia Holmes
- Districts: 3, 5, 6
- 388 West 125th Street, New York, NY 10027
- Attention: Maurice Collins