Provide Early Childhood Care and Education Services

Beginning in 2019, all contracted birth-to-five early childhood care and education services will be managed by the Department of Education (DOE), including 3-K for All, Pre-K for All, and services that are currently part of EarlyLearn NYC. The DOE will procure services under new program models with the goals of increasing quality, equity, access, and sustainability.

The birth-to-five system of early care and education is designed to uphold a set of core values. In order to produce positive outcomes for children, families, and providers, the DOE seeks to: 

  • Provide children from birth to five years old with access to a high-quality early childhood program that is held accountable to and supported to meet high expectations of program quality.
  • Ensure a sustainable early care and education system that accurately reflects need across the city and sets up all programs for successful enrollment.
  • Value the expertise of program leaders, educators, staff, and families, and work together to meet community needs.
  • Promote socioeconomic and racial integration in early childhood classrooms.
  • Provide extended day, extended year services and robust family supports to the families that need them most.
  • Ensure leadership and teaching teams have the knowledge and skills they need to provide quality instruction to all children, and help programs continuously improve.

Open Requests for Proposals (RFP)

Birth-to-Five RFP

The Birth-to-Five Request for Proposals (RFP) for early childhood care and education services beginning in 2020 opened on March 5, 2019.

The RFP seeks providers of services for infants, toddlers, and preschoolers, combining services that are currently part of EarlyLearn with 3-K and Pre-K for All programs. This is an important step in creating a stronger early care and education system in New York City that will benefit children, families, and providers.

Proposals must be submitted by Monday, August 5, 2019 at 2PM EST. All current EarlyLearn and 3-K and Pre-K for All center-based providers (NYCEECs) must apply to at least one DOE RFP to continue services in 2020 and beyond. See below for information on additional upcoming RFPs.

If you are a provider with a contract that expires after 2020, you are strongly encouraged to apply, as the timeline for any future RFPs is not yet confirmed.

Head Start/Early Head Start RFP

The Head Start/Early Head Start Request for Proposals (RFP) for Head Start and Early Head Start services beginning in 2020 opened on March 13, 2019.

This RFP is designed to solicit proposals for Head Start and/or Early Head Start services in alignment to the regulations and expectations of the Federal Office of Head Start.

Head Start is a federally funded program designed to promote the school readiness of young children from low-income families through agencies in their local community. Head Start and Early Head Start programs support the comprehensive development of children from birth to age five and their families through early care and education, health and family well-being services. Awards for services through this RFP are contingent on the DOE receiving funding from the Office of Head Start.

Proposals must be submitted by Monday, August 5, 2019 at 2PM EST. Providers interested in partnering with the DOE to offer Head Start and/or Early Head Start in 2020 and beyond can apply.

If you are a provider with a contract that expires after 2020, you are strongly encouraged to apply, as the timeline for any future RFPs is not yet confirmed.

Family Child Care Networks RFP

The Family Child Care Networks Request for Proposals (RFP) for birth-to-four early care and education services through a Family Child Care Network and affiliated family child care providers beginning in 2020 opened on Wednesday, June 12, 2019.

This RFP seeks providers of birth-to-four early care and education services through a Family Child Care Network and affiliated family child care providers. After months of engagement with the family child care networks and current Networks, this RFP will build on and enhance the Family Child Care Network structure that has existed under EarlyLearn.

Proposals must be submitted by Monday, August 12, 2019 at 2:00pm EST. Any organization that wishes to contract with the DOE to operate a Family Child Care Network in the 2020-21 school year and beyond must submit a proposal through this RFP.

We encourage you to attend one of our upcoming pre-proposal conferences, where we will answer provider questions about the proposal submission process. Conference details will be made available through HHS Accelerator.

Upcoming RFPs

Later in 2019, an RFP for supplemental funding for programs receiving direct federal Head Start grants will be released.

How to Apply to DOE RFPs

To access the RFPs, your organization must first create an account and become pre-qualified in HHS Accelerator. Please note that completing a prequalification application is not the same as submitting a proposal. Once pre-qualified, you will be able to download documents related to the RFP, complete your proposal, and submit your completed proposal and required documents through the HHS Accelerator system. Providers must submit a written proposal along with other required documents by the deadlines outlined above and detailed in the text of the RFP.

Detailed instructions on how to complete a proposal in HHS Accelerator can be accessed in the Provider Guide to Submitting Proposals in HHS Accelerator. Additional resources for using the HHS Accelerator system, such as user guides, videos, and training dates are listed on the HHS Accelerator website.

If you have questions about the HHS Accelerator system, contact the Mayor's Office of Contract Services (MOCS) HHS Accelerator support team at help@mocs.nyc.gov.

Resources

All applicants should review all addenda in HHS Accelerator before submitting a proposal.

Pre-Proposal Conference Presentation

The DOE held pre-proposal conferences to provide further information on the RFPs for interested applicants and answer questions. This presentation from the pre-proposal conferences includes an overview of the Birth-to-Five and Head Start/Early Head Start RFPs, information on completing a proposal, and the basics on how to navigate HHS Accelerator.

RFP Question & Answer

This RFP Question & Answer document compiles frequently asked questions about the Birth-to-Five and Head Start/Early Head Start RFPs submitted to PreKRFP@schools.nyc.gov. The DOE shared this resource at the pre-proposal conferences. Additional questions received and answered during the pre-proposal conferences will be released in a future addendum.

Pre-Proposal Conference Questions and Answers

This Pre-Proposal Conference Questions and Answers document compiles questions from all of the pre-proposal conferences. These questions and answers are also included in Addendum 4 on HHS Accelerator. 

Budget Template Webinar

The DOE has created a Budget Template webinar as an additional resource to support providers in completing their proposed Budget Form as part of their proposal for the Birth-to-Five RFP.

RFP Fact Sheet for Family Child Care Providers

This fact sheet provides information and responses to some of the common questions and comments from family child care providers regarding the RFPs. Translated copies are available on our Early Childhood translations page.

HHS Accelerator Trainings from MOCS

The Mayor’s Office of Contract Services (MOCS) is hosting trainings to provide technical support with HHS Accelerator and PASSPort. Topics include prequalification, the proposal submission process, and PASSPort enrollment. Please note that these trainings are general HHS resources intended for technical support only, and are not specific to the DOE’s Birth-to-Five and Head Start/Early Head Start RFPs.

At this time, all upcoming trainings are sold out. Additional dates for HHS Accelerator Trainings will be added as they become available. Please bookmark this page and check back often for updates. For questions, please contact the Mayor’s Office of Contract Services HHS Accelerator support team at help@mocs.nyc.gov.

RFP Preview

This RFP Preview, issued on November 26, 2018, outlines programmatic values, program models, supports and standards that will be a part of the DOE's early childhood system in 2020 and beyond, as well as the RFP timelines and processes.

DOE Response to Commentary and Questions on RFP Preview

After releasing the RFP Preview, the DOE held round-table meetings and information sessions with hundreds of providers across the City, as well as briefings with our advisory groups, advocates, elected officials, and other key stakeholders. We also solicited written comments over a 30-day period. Throughout the process, we received questions and insights that have been invaluable in our RFP planning and design process. In this memo, we provide clarifications and responses to some of these questions and comments.

Clarification for Head Start Grantees and Delegates: Joint OHS and DOE Memo

The purpose of this joint memorandum is to provide clarification to Head Start and Early Head Start grantees and delegates in New York City on the DOE's 2019 Requests for Proposal (RFPs) for all contracted birth-to-five early care and education services to begin in July or September 2020.

Following the release of the DOE's RFP Preview, the Office of Head Start (OHS) and the DOE sought to clarify how those changes will impact Head Start (direct funded and delegate) providers in New York City. We encourage all current and prospective Head Start providers to read the memo as they consider responding to the RFPs being released in 2019.

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